The school’s website is also a great way of conveying messages to parents and useful as a publicity tool.
Commercial services are also available that provides an easy way of mass email to a pre-registered mailing list that the school maintains online. All school administrators need to do is to set up mailing lists according to year groups as well as one for all parents and ensuring that email addresses stay hidden from other recipients using the Blind Carbon Copy (BCC) field when composing emails. Switching off all paper communications will definitely be a push for parents to register their email addresses with the school.įor new students, schools can ensure that parents complete the email address fields. However, gathering of email addresses from parents is no small task on itself. There are several ways to do this and the best and by far the quickest way will be by email. It is a big cultural change but unless drastic steps are taken, schools will find it hard to move away from paper copies.īy using ‘opt in’ instead of ‘opt out’ of paper form of communication, you might be wondering how schools would get their message across to parents. Why not do the same in schools, instead of asking if parents would like to opt-out of receiving printed newsletters and letters, make the decision to ’switch off’ this mode of communication entirely and only offer paper copies to those who want to receive them (opt-in). More and more people are getting used to receiving their statements and invoices electronically through email or managing their bank accounts online. On the contrary, new clients are given the option to receive paper copy only if they op-in (often with a token charge of £1 per statement), making paperless transactions and communications the norm.
These days utility companies and banks are not making it a choice for their customers to switch to paperless (opt-out). So how exactly would schools go about achieving this? These are some of the options available to reduce printing and paper copies. On top of this, schools will be taking the lead in contributing to an eco-friendly means of communication – helping to reduce waste and save trees. Going paperless would reduce the cost of maintaining photocopiers and printers the cost of ink and toner consumables and spares would undoubtedly feature less in the ICT budget. Stop printing, get online, cut cost and save the environmentĪs more and more banks and utility companies persuade, incentivise and cajole us into switching to paperless bills and statements, one wonders why Schools are not doing the same? The amount of paper and ink saved from sending out newsletters, letters to parents, event calendars and announcements per week, month or term would translate directly to significant cost savings for schools.
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